PTSA Presidents (2 positions; elected) 

The president is the presiding officer and the official representative of the association. The president presides at all meetings and plans the meeting agenda ahead of time with the PTSA secretary, utilizing input from others. The president must remain impartial when serving as the presiding officer at meetings and be knowledgeable of basic parliamentary procedure. The president should become familiar with the objects of PTSA, the Washington State PTA Uniform Bylaws, and the local unit or council standing rules and be aware of and utilize PTA resources from the council, state, and National PTA. The president has the responsibility of making appointments to positions and committees as designated in the local unit standing rules with the approval of the executive committee. It is important that the president delegate responsibility by empowering others and acknowledging their efforts. She/he should communicate regularly with officers and chairs and maintain visibility to the membership. The president serves as an ex-officio member of all committees except the nominating committee. She/he should participate in the planning and conducting of an orientation for the board of directors. The president should ensure that, during the PTSA year, at least one elected officer attends PTSA and the Law, and the other elected officers attend at least one training, as required in the WSPTA Uniform Bylaws to remain in good standing. She/he should attend leadership training and education, and encourage other officers, chairs, and members to attend. It is the responsibility of the president to ensure that the local unit participates in the election of the region director. She/he should attend general council meetings with the other authorized delegates as well as regional trainings. The president works with the Communications officer to ensure the business of PTSA is effectively communicated and promoted.  The president should have a positive relationship with the principal and staff and encourage PTSA members to do the same. She/he should promote a positive image of PTSA within the community.    


PTSA Vice President Membership (1 position; elected) 

Sits on the PTSA executive board; attends all board and PTSA general meetings, assists PTSA Co-Presidents. Oversees and coordinates with membership chair, scholarship, directory, raven award, lost & found, and legislative/advocacy chair.  Fulfills yearly volunteer commitment.  


PTSA Vice President Events (1 position, elected) 

Sits on the PTSA executive board; attends all board and PTSA general meetings, assists PTSA Co-Presidents.  Oversees and coordinates with volunteer coordinator, clubs, newsletter, camp director, parties, spiritwear and staff appreciation. Fulfills yearly volunteer commitment. 


PTSA Secretary (1 position, elected) 

The secretary takes minutes and records all business transacted at each meeting (board and general membership) of the unit/council, and of the executive committee, making sure all minutes are complete. The secretary must prepare the minutes for approval at the next meeting. The secretary ensures the minutes are uploaded to the shared document library for the record.  Together with the president, the secretary should plan the meeting agenda and inform the president of any unfinished business at the meetings. The secretary also issues all “calls” or notices of meetings and conducts such correspondence as the board of directors or executive committee designates. At meetings, the secretary also takes attendance to determine if a quorum is present. The secretary keeps track of the required officer trainings and reports them to upper level PTSA (council, state). The secretary keeps track of signed conflict of interest policies.  In the event both the president and the vice president are absent, the secretary calls the meeting to order and asks for nominations for a chair pro-tem. Assist the President with duties as needed and deemed appropriate. Apply for any awards the board has agreed on applying for.   


PTSA Treasurer (1 position, elected) 

The treasurer is the authorized custodian who manages the funds of the PTSA on behalf of the membership and the board of directors. The funds, as well as the books and record-keeping materials, are the property of the PTSA. The treasurer shall serve as an active participant on the board of directors and executive committee and attend all meetings of each body. The treasurer should serve as chair of the budget committee and present the budget to the board and membership. The treasurer should read and understand all references to finances and membership service fees that can be found in the WSPTA Uniform Bylaws, the PTA’s standing rules, and State PTA materials. The specific duties and responsibilities of the treasurer include:    

  • Assuring all PTSA funds are promptly deposited into one or more bank accounts where PTSA funds are maintained separate from funds of any other organization.   
  • Keeping an accurate and very detailed account of all funds received and all funds disbursed   
  • Paying all authorized financial obligations of the PTSA, including membership service fees due to the council (if any) or the State PTA, in a timely manner   
  • Preparing and filing the appropriate federal tax forms (990N, 990EZ or 990) in a timely manner   
  • Preserving all receipts, invoices, bank statements, canceled checks, and other financial records as specified in the records retention timetable  
  • Submitting a detailed, written monthly financial report at each meeting of the PTA membership and each meeting of the board of directors   
  • Submitting the Charitable Solicitations renewal annually.  
  • Submitting written reports by mail or email to the board during months when no meetings are held   
  • Developing and presenting, with support of the budget committee, the budget for the following year  
  • Submitting a final annual report prior to the end of the fiscal year  
  • Prior to delivering the books to the successor treasurer, submitting the current year’s records to a financial review committee